This Privacy Policy outlines Capestang International Choir practices with respect to information collected from users who access our website at www.capestangchoir.org.

• The Capestang Choir website (www.capeststangchoir.org)
• Social media channels (for example Facebook and YouTube)
• Email (either person-to-person or via our email-newsletters)
• By post (for example, if you send us a joining form).
• In person (for instance at one of our events)

We are committed to safeguarding your personal information. Whenever you provide personal information (for example, your email address) or other sensitive information, we are legally obliged to use your information in line with all laws concerning the protection of personal information, including The General Data Protection Regulation 2018.
 
The Capestang Choir's Data Protection Officer is the Secretary, who can be contacted at communications@capestangchoir.org.

What rights do you have?

Under the GDPR, you have the following rights over your data and its use:

• The right to be informed about what data we are collecting on you and how we will use it;
• The right of access: you can ask to see the data we hold on you ;
• The right to rectify you can ask that we update or correct your data;
• The right to object: you can ask that we stop using your data for a particular purpose;
• The right to erasure: you can ask us to delete the data we hold on you;
• The right to restrict processing: you can ask that we temporarily stop using your data while the reason for its use or its accuracy are investigated;
• Though unlikely to apply to the data we hold and process on you, you also have rights related to portability and automated decision making (including profiling);

If you have any questions about how we may use your data, requests related to your rights or wish to make a complaint, please contact the Data Protection Officer by email at communications@capestangchoir.org.

How long do we keep your data?

Our data retention policy is to review all data held on individuals at least every two years and remove data where we no longer have a legitimate reason to keep it.

Where you have withdrawn your consent for us to use your data for a particular purpose (e.g. unsubscribe from our mailing list), we may retain some of your data for up to two years in order to preserve a record of your consent having been withdrawn.

Grounds for data collection

Processing of your personal information (i.e. any information which may potentially allow your identification through reasonable means) is necessary for contacting you and providing you with information about the choir and to protect our legitimate interests and for compliance with legal regulations.

When you use this Site, you consent to our collecting, storing and using your Personal Information as described here in this Privacy Policy.

We encourage our Users to carefully read the Privacy Policy and use it to make informed decisions.

What non-personal information do we collect?

We collect two types of data and information from Users.

1. The first type of information is unidentified and non-identifiable information pertaining to a User(s), which may be made available or gathered via your use of the Choir Website (known as “ Non-personal Information ”). We are not aware of the identity of a User from which the Non-personal Information was collected.
   
   Non-personal Information that is being collected may include your aggregated usage information and technical information transmitted by your device that may include certain software and hardware information (e.g. the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our web site. We may also collect information on your activity on the Site (e.g. pages viewed, online browsing, clicks, actions, etc.).
   
   
2. The second type of information Personal Information, which is individually identifiable information, namely information that identifies an individual or may with reasonable effort identify an individual. Such information includes:
   
   Device Information: We collect Personal Information from your device (e.g. computer, tablet, smartphone). Such information includes: Geolocation data; IP address; unique identifiers (e.g. MAC address and UUID); and other information which relates to your activity through the Site.
   
   Registration information: When you fill in our contact form, you will be asked to provide us with your full name and email, and when necessary, a phone number.
   

 
How do we receive information about you?

• When you submit a webform from our website, providing us with your name and email address;
• When filling out a form at one of our events;
• From third-party providers, services and public registers (e.g. traffic analytics vendors).

How is the information used? With whom do we share the information?

We will NOT provide any of your Personal Data to third parties.

If you submit information to us by our online webform, post, email or phone, we will store and use that information for the purposes of processing the query or activity you contacted us about. If the information you have provided can also be used for essential administration of your membership with us, we may use the data for this purpose.

We sometimes collect information in person at events. This will normally be your name and email address. We usually collect this information so we can add you to a mailing list. The exact purpose will be made clear at the point we collect the information, and we will only collect and use the information with your consent.  

In addition, we may share Personal Information with our trusted third-party providers, who may be located in different jurisdictions across the world, for any of the following purposes:

• Hosting and operating our website;
• Providing you with a personalised display of our Site;
• Storing and processing such information on our behalf.

Cookies

We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services.

A "cookie" is a small piece of information that a website assigns to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enabling automatic activation of certain features, remembering your preferences and making the interaction between you and our website quicker and easier.

The Site uses the following types of cookies:




Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

We use a tool that is based on the Snowplow Analytics technology to collect information about your use of the Site. The tool collects information such as how often users access the Site, which pages they visit when they do so, etc. The tool does not collect any Personal Information and is only used by our Site hosting and operating service provider to improve the Site and services.

Use of script libraries (Google Web Fonts)

In order to present our contents correctly and make them graphically appealing across all browsers, we use script libraries and font libraries such as Google Web Fonts ( https://www.google.com/webfonts ) on this website. Google Web Fonts are transferred to your browser's cache to avoid multiple loading. If your browser does not support Google Web Fonts or does not allow access, content will be displayed in a default font.

Third-party collection of information

This Privacy Policy does not apply to the practices of companies that we do not control, nor to individuals whom we do not employ or manage, including any of the third parties which we may disclose information to as set out in this Privacy Policy.

How do we safeguard your information?

We take great care in implementing and maintaining the security of the Site and your information. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorised access or abuse our Site, and we make no warranty, express, implied or otherwise, that we will prevent such access.

Transfer of data outside the EEA

Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.

Advertisements

We do not use any third-party advertising technology to serve advertisements when you access the Site.  However, selected videos of our public performances are published on the Choir's YouTube channel. This YouTube channel may serve advertisments.

Promotions

We may use your Personal Information such as your name and email address, etc., ourselves for the purpose of providing you with information about the choir and upcoming events that we believe may interest you.  

To respect your right to privacy, within such emails, we provide you with the means to opt out of receiving further emails from us. If you unsubscribe, we will remove your email address from our mailing lists.

Minors

We understand the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children. Under no circumstances shall we allow the use of our services by minors without prior consent or authorisation by a parent or legal guardian. We do not knowingly collect Personal Information from minors. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact the Choir Secretariat.
 
Updates or amendments to this Privacy Policy

We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.

How to contact us

If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us via the Choir Secretariat:   communications@capestangchoir.org.

Last Modified:        August 2019